Notice of AGM 2020

Notice of Annual General Meeting 2020

Wednesday 22 July at 7.30pm

Location: Online via Zoom Meeting

 

ORDER OF BUSINESS

1.  Confirmation of the Minutes of the 2019 Annual General Meeting

2.  Annual Report
To receive and consider the Annual Report of the Board, comprising the President’s Report.

3.  Financial Statements and Reports
To receive and consider the Financial Statements for the year ended 31 December 2019, prepared and submitted by the Board in accordance with the Act, along with the report of the Treasurer.

4.  Member Elected Directors
In accordance with Item 80.1 of the Rules of Association, to appoint one (1) Member Elected Director for the period 2020-2023.

5.  Special Business
As allowed by the Board of Directors.

Who Can Attend the AGM?

Any financial VMTA members may attend the AGM however only individual members may vote on resolutions. If you would like to attend, please click on the link below to register.

REGISTER HERE

 

After you have registered, you will receive a confirmation email with a link to join the online meeting via Zoom. Please do not share this link and keep the email in a safe place as the system will not send an automatic reminder email.

Nominations for Member Elected Directors

Member Elected Directors are VMTA members who serve on the Board and are elected by the VMTA membership. The Rules of Association (2019) allow for up to six (6) Member Elected Directors, and up to two (2) Board Appointed Directors.

In 2020, one (1) Member Elected position is available for election for a 3 year term, and this position is currently held by Ms Anne Lewitzka.

***Nominations must be received by the VMTA office by no later than 7 June.***

The nomination form must be completed and signed by the Nominee, signed by another VMTA member, scanned and emailed to . When nominating, please indicate if you wish to apply for an Executive role or an ordinary role. Currently the Executive role of Treasurer is vacant.

Nomination forms can be downloaded here.

Special Business

Items for consideration as Special Business must be submitted in writing to the VMTA office by no later than 23 June by email .

Proxy Nomination Form

If you are unable to attend the AGM, you can nominate another member to vote on your behalf on any resolutions. If you would like to nominate a proxy, please contact the VMTA office after 7 June and we will send you a Proxy Nomination Form along with a list of members who have nominated for a Member Elected role on the Board.

Documents to be tabled prior to AGM

The Annual Report of the President, along with the Financial Statements and Treasurer’s Report will be tabled seven (7) days prior to the Annual General Meeting. These reports will be made available to all members by email with a link to download the relevant documents from the VMTA website. At the Annual General Meeting these reports will be summarised, rather than read out verbatim.

Recommended Teaching Rates & Annual Membership Fees 2021

The VMTA's Rules of Association (2019) allow for Recommended Teaching Rates and Annual Membership Fees to be decided by the Board. Accordingly, these items will no longer be voted at the Annual General Meeting.

VMTA Rules of Association (2019)

The Rules of Association (2019) can be downloaded from the VMTA website at https://vmta.org.au/welcome-from-the-president/. Alternatively please contact the office to obtain a copy.

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